Policies at the Â鶹´«Ã½
It is important that a clear and consistent approach is taken to drafting and updating policies across the institution – as such, the Â鶹´«Ã½ Executive Team and Council have agreed a Policy on the Creation and Management of Â鶹´«Ã½ Policies ('Policy Framework') and a policy template which sits alongside this, in order to provide the necessary tools for those responsible for policies in their areas.
The aim of the Â鶹´«Ã½'s Policy Framework is to make clear what a policy is and what policies should be used for, to differentiate between policies and other types of documents (e.g. procedural documents, codes of practice, etc), and to outline the process that should be followed when drafting, reviewing, and updating policies. An outline of where responsibilities lie in relation to policies is also included.
Please use the links below to read the policy, to download a copy of the Â鶹´«Ã½'s policy template (which should be used whenever you are updating or drafting a Â鶹´«Ã½ policy), and to view some additional guidance in relation to how the policy template should be used.
Contact and Advice
Information Manager Karen Blackman (part of the Information Management team in the Division of the General Counsel, Governance, and Compliance) is the Â鶹´«Ã½’s main point of contact for policies – please get in touch with her for assistance with use of the template and any queries related to the Policy Framework, as well as for reviews of policies to ensure adherence to the Framework prior to sending them onwards for the relevant approvals.
Policy Library and Links to Existing Policies
The Information Manager is currently in the process of completing an audit of policies across the Â鶹´«Ã½, reviewing them to ensure that they are up to date and accessible, and that relevant guidance and processes are in place to support them (as well as also ensuring that any other types of documents are separated from the policies themselves).
This will culminate in the development of a central policy library which links to all Â鶹´«Ã½ policies in one central location. If you are responsible for policies in your area, please do get in touch with Karen to ensure that these are included in the policy audit and bank.
Whilst this work is ongoing, please see below for a list of policies owned by the Â鶹´«Ã½'s Information Management team, all of which have been recently reviewed and have been drafted and updated using the policy template:
Last updated 8 August 2024