The importance and benefit of good records management
Efficient management of records is necessary to support the Â鶹´«Ã½’s core functions of teaching and research, to comply with our legal and regulatory obligations, and to allow for effective governance.
Information is an important resource for the Â鶹´«Ã½ and the implementation of goods records management practices is critical to the effective management and optimal use of Â鶹´«Ã½ information.
Good records management:
- Helps the Â鶹´«Ã½ to conduct its business and delivery teaching and research in an efficient, effective and accountable manner;
- Enables access to information, identifying what is relevant thereby supporting effective decision making;
- Ensures the Â鶹´«Ã½ is compliant with its regulatory and legal obligations;
- Facilitates the effective performance of functions and activities across the Â鶹´«Ã½ through awareness of processes, decisions and actions. It helps to identify the definitive version of records, a single version of the truth; and
- Preserves the corporate memory of the Â鶹´«Ã½ and prevents loss of information.
Poor records management:
- Wastes time - staff time is wasted looking for information but good records management enables records to be found and retrieved quickly;
- Wastes resources – there is unnecessary waste of other resources, such as storage capacity for both electronic and paper records. Better records management facilities the better use of physical and server space; and
- Risks non-compliance with our regulatory requirements and our legal obligations and exposes the Â鶹´«Ã½ to greater legal risk.
Last updated November 2021